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Activity Stages
Click on the required tab above or scroll down
1
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Access End of Day
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2
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Submit Count
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3
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Reconcile Discrepancy
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4
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Adjust Count and Submit
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5
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Reconcile and Complete
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Access
Path:
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End of Day ð Bill pay
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Speed Button:
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N/A
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Objectives
Following are the objectives of these instructions:
| • | To complete an End of Day process for Bill Payments and reconcile a discrepancy between what BillPoint has calculated and what has been counted |
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1: Access End of Day
Home
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1. Use the menu path:
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2: Submit Count
Bill pay
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1. Select the following values:
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Field
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Comments
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Cash Drawer
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Drawer for Bill Pay
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Closing Date
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Select date for End of Day from Calendar drop-down
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Bill pay / Count tab
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| • | Clicking the  button opens the drawer so that the cash can be counted for the EOD reconciliation.
Once clicked, a dialog box appears requesting a reason as to why it has been opened.
The user who performs this action is recorded.
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1. Complete the following values:
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Field
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Comments
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Notes Quantity
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Type relevant quantities collected, in entry boxes
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Coins Quantity
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Cheque
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Type relevant amounts collected, in entry boxes
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TBAP Voucher
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EFTPOS
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2. Click  button to submit details of count and move to Reconcile tab..
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3: Reconcile Discrepancy
Bill pay / Reconcile tab
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If an Information Window is displayed with the message "There is some discrepancy in amount":
| • | There is a difference in the counted amounts and the amount calculated by BillPoint. |
| • | You will need to determine why there is a discrepancy and adjust the count so they balance
This needs to be done, because the End of Day cannot be completed with a discrepancy existing. |
| • | In these Instructions, we are going to assume a discrepancy exists and: |
| • | Determine the amount of discrepancy |
| • | Adjust the count and resubmit |
| • | Review Reconcile tab to confirm no discrepancies |
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1. Click  button on Information window to confirm discrepancy.
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2. Review details on Reconcile tab to determine discrepancy amount.
| • | Click  button to display details of tendered amounts. |
| • | The  button is not enabled if any discrepancies are present |
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3. Click Count tab to return to Count details
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4: Adjust Count and Submit
Bill pay / Count tab
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1. Review and update the following values to remove discrepancy between counted amounts and amounts calculated by BillPoint:
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Field
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Comments
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Notes Quantity
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Type relevant quantities collected, in entry boxes
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Coins Quantity
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Cheque
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Type relevant amounts collected, in entry boxes
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Gift Voucher
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EFTPOS
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2. Click button to submit updated details of count and move to Reconcile tab..
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5: Reconcile and Complete
Bill pay / Reconcile tab
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If adjustments were made correctly, there should be no discrepancy.
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2. Review details on Reconcile tab to confirm no discrepancy
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3. Click button to complete End of Day process.
| • | On clicking of the button the following is done: |
| • | The EDI and Report files required to be transferred to Telstra are generated and stored. |
| • | All the reports, for the selected drawer, are printed. |
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