 Activity Stages
Click on the required tab above or scroll down
1
|
Access End of Day
|
2
|
Submit Count
|
3
|
Reconcile Discrepancy
|
4
|
Adjust Count and Submit
|
5
|
Reconcile and Complete
|
Access
Path:
|
End of Day ð Bill pay
|
Speed Button:
|
N/A
|
Objectives
Following are the objectives of these instructions:
•
|
To complete an End of Day process for Bill Payments and reconcile a discrepancy between what BillPoint has calculated and what has been counted
|
|
1: Access End of Day
Home
|
1. Use the menu path:
|
2: Submit Count
Bill pay
|
1. Select the following values:
|
Field
|
Comments
|
Cash Drawer
|
Drawer for Bill Pay
|
Closing Date
|
Select date for End of Day from Calendar drop-down
|
|
Bill pay / Count tab
|
•
|
Clicking the  button opens the drawer so that the cash can be counted for the EOD reconciliation.
Once clicked, a dialog box appears requesting a reason as to why it has been opened.
The user who performs this action is recorded.
|
|
1. Complete the following values:
|
Field
|
Comments
|
Notes Quantity
|
Type relevant quantities collected, in entry boxes
|
Coins Quantity
|
Cheque
|
Type relevant amounts collected, in entry boxes
|
TBAP Voucher
|
EFTPOS
|
|
2. Click  button to submit details of count and move to Reconcile tab..
|
3: Reconcile Discrepancy
Bill pay / Reconcile tab
|
If an Information Window is displayed with the message "There is some discrepancy in amount":
•
|
There is a difference in the counted amounts and the amount calculated by BillPoint.
|
•
|
You will need to determine why there is a discrepancy and adjust the count so they balance
This needs to be done, because the End of Day cannot be completed with a discrepancy existing.
|
•
|
In these Instructions, we are going to assume a discrepancy exists and:
|
•
|
Determine the amount of discrepancy
|
•
|
Return to the Count tab
|
•
|
Adjust the count and resubmit
|
•
|
Review Reconcile tab to confirm no discrepancies
|
|
1. Click  button on Information window to confirm discrepancy.
|
2. Review details on Reconcile tab to determine discrepancy amount.
•
|
Click  button to display details of tendered amounts.
|
•
|
The  button is not enabled if any discrepancies are present
|
|
3. Click Count tab to return to Count details
|
4: Adjust Count and Submit
Bill pay / Count tab
|
1. Review and update the following values to remove discrepancy between counted amounts and amounts calculated by BillPoint:
|
Field
|
Comments
|
Notes Quantity
|
Type relevant quantities collected, in entry boxes
|
Coins Quantity
|
Cheque
|
Type relevant amounts collected, in entry boxes
|
Gift Voucher
|
|
|
2. Click button to submit updated details of count and move to Reconcile tab..
|
5: Reconcile and Complete
Bill pay / Reconcile tab
|
If adjustments were made correctly, there should be no discrepancy.
|
2. Review details on Reconcile tab to confirm no discrepancy
|
3. Click button to complete End of Day process.
•
|
On clicking of the button the following is done:
|
•
|
The EDI and Report files required to be transferred to Telstra are generated and stored.
|
•
|
All the reports, for the selected drawer, are printed.
|
|
|
